The General Data Protection Regulation (GDPR) affects organizations worldwide, including universities. The GDPR:
- Replaces the Data Protection Directive 95/46/ec as the primary law regulating how companies and organizations protect the personal data of European Union (EU) residents.
- Expands personal privacy rights for EU residents and also affects non-EU citizens located in the EU.
- Mandates a baseline set of standards for organizations that handle certain personal and other data of individuals located in the EU to better safeguard the processing and movement of that data.
- Applies to institutions with no physical EU presence if they control or process covered information (irrespective of whether the subject individuals are EU citizens).
- Calls for fines of up to 4% of annual global turnover, or 20 million euros, whichever is more, for violations of the regulation.
U-M GDPR Compliance Program
The University Privacy Officer and the Office of General Counsel, along with a working group with representatives from across the university have developed an emerging, risk-based GDPR compliance strategy and GDPR compliance program. The program focuses on managing three aspects of the GDPR compliance process:
- Lawful data processing
- Data subject rights
- Managing contracts
Here are some of the current program activities and deliverables:
- The GDPR proram team has analyzed 114 survey responses from
U-Munits with details about data and process flows at U-M.
- A GDPR register has been created for maintaining the required records of data processing activities, and population of the register is underway.
- The group has identified and reviewed key
U-Mprivacy statements and is drafting a master privacy statement template for the university that will account for GDPR compliance and reflect privacy statement best practices.
U-MWebsite Privacy Notice has been updated.
- A GDPR compliance project is underway in Admissions that will inform compliance efforts in additional units. An initial legal assessment of the admissions process has been completed.
- A GDPR toolkit fo
U-Munits is under development.
What You Can Do
You do not need to do anything immediately. It will take some time for organizations around the world to sort through, understand, and determine the implications of the GDPR requirements, as well as figure out how best to meet them. Watch for more information as the university's GDPR compliance program matures. If you have immediate questions or concerns, send email to email@example.com.
Articles About the GDPR
- What Europe’s Tough New Data Law Means for You, and the Internet (The New York Times, 5/6/2018)
- Toolkit to Help University Institutions Prepare for New Data Protection Legislation GDPR (University of Cambridge via EDUCAUSE, 4/24/18)
- Not yet GDPR compliant? Your school is not alone (IT Forum Perspectives, 4/16/18)
- Does GDPR Regulate My Research Studies in the United States? (McDermott Will & Emery, 2/5/18)
- EU Data Protection (European Commission)
- General Data Protection Regulation (Wikipedia)
- MarTech Today’s Guide to GDPR — The General Data Protection Regulation (MarTech Today)
- What is GDPR? Everything you need to know before the 2018 deadline (ITPro, 1/15/18)
- What is GDPR (General Data Protection Regulation)? Understanding and Complying with GDPR Data Protection Requirements (Digital Guardian's Data Insider blog, 1/15/18)
- What You Need to Start Doing Now to Be Ready for GDPR (AdWeek, 2/9/18)