If you are permitted to access or maintain sensitive institutional data using your mobile device, please meet the minimum expectations below.
See Your Responsibilities for Protecting University Data When Using Your Own Devices for a complete list of your responsibilities when using your own devices to work with sensitive U-M data.
By meeting the minimum expectations below, you also protect your personal data.
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Start by checking your Security Settings. The settings on Android devices vary depending on the device manufacturer and the version of the Android operating system you are using. Consult the online or printed documentation for your device, or search an online help forum such as Android OS Help or androidcentral.com for specific instructions.
Start by checking your Security Settings. The settings on Android devices vary depending on the device manufacturer and the version of the Android operating system you are using. Consult the online or printed documentation for your device or search an online help forum such as Android OS Help or androidcentral.com for specific instructions.
Market apps include those from Google Play.
- Do not install apps from other sources unless required for your university work and approved by your department.
- Do not download apps offered to you via email, text messages, or web links.
- Do not install apps offered on pop-ups from third-party websites.
Do not unlock or otherwise bypass device security features that prevent you from gaining privileged control (or "root access") to your device's Android operating system. (This hacking process is often called "rooting.") You may do this only if it is required for your university work.
See Wikipedia's Rooting (Android OS) for more information about the dangers of doing this.
Check the Sensitive Data Guide for services approved for use with sensitive data.
Regulations and policy regarding sensitive university data specify that such data may only be stored and shared using approved services that meet requirements for the specific data type.
Look for the backup, erase, reset, or wipe setting.
Additional Best Practices
Consider these additional options for enhanced security for your device and the data maintained on or accessed from it.
- Turn off GPS/Location Access for apps when you do not need it.
- Set your web browser for private browsing. In Chrome, open the Chrome menu and look for the advanced privacy settings.
- Turn on airplane mode when you do not need to use your phone, GPS, radio, WiFi, or Bluetooth. Look for the airplane, offline, flight, or standalone mode setting.
- Avoid using public Wi-Fi hotspots.
- Protect yourself online. Learn about strong passwords, how to protect your identity, how to avoid phishing scams, and more.
- Put a sticker on your computer with your name and contact information. This low-tech, practical step enables somebody to contact you if they find your lost computer.
- Register your devices. The U-M Police Department offers a free laptop and personal electronics registration program to members of the U-M community to deter theft and assist in the recovery of stolen property.
- Travel safely with technology. Take precautions when you are away from home to protect your privacy and the university's sensitive data.
- Consider using mobile anti-virus products, but understand that these are relatively new on the market and are still maturing.
Related U-M Policies and Standards
- Responsible Use of Information Resources (SPG 601.07)
- Security of Personally Owned Devices that Access or Maintain Sensitive Institutional Data (SPG 601.33)
- Unit-Specific Requirements for Self-Management of Personally Owned Devices that Access Sensitive Institutional Data (DS-07)
- Tech Tools: Cell Phones and Portable Electronic Resources (SPG 514.04)